Administrative Assistant - NYUAD Institute

Posting Number 2022-10170
Posted Date 2 weeks ago(5/13/2022 5:51 AM)
Department
Institute
School/Division
NYU Abu Dhabi (AD00001)
Is relocation available for this job?
No
FT/PT
Full-Time
Category
Business/Professional Administrative

Position Summary

UAE Nationals are encouraged to apply

 

New York University Abu Dhabi (NYUAD) seeks to appoint an Administrative Assistant  reporting to the Associate Director, Academic Programs.

 

This position provides administrative, technical and organizational support to NYUAD Institute. The Administrative Assistant will deliver technical and practical tools to program planning, essential in achieving success in virtual programs and in person programs when operational. The role requires a solution-driven, proactive person, competent in supporting zoom/webinar events autonomously, running reports on Salesforce/Tableau and Excel. This individual must have good communication skill, experience of event planning in an academic setting, with attention to detail to facilitate virtual web programming and analytical knowledge for running and analyzing reports.

 

Key Responsibilities

 

  • Develop and manage all technical aspects of web-based programs
  • Navigate and troubleshoot technical issues, supporting virtual programs including evening talks, workshops and conferences, that are open and/or closed to public programs in multi-time zones (time flexibility is key)
  • Manage communication with participants, ensure support before the program (short zoom training if required) and assist the program organizers in sending/receiving webinar-related information.
  • Collect webinar data to report on
  • Process, track, and resolve payments both in AD and NY (stipends for reviewers)
  • Reconcile purchasing cards, honorarium payments, travel and expense reimbursements, vendor set up and procurement of goods and services
  • Keep communication and relationship with vendors, keep track of registration and renewal of registration of vendors with finance
  • Attend regular financial internal training and updates (online and in person).
  • Collect data and information to share with the university's data platform "Tableau".
  • Perform reports, conduct online surveys.
  • Provide general administrative support to the Institute and our leadership, including scheduling staff meetings, Steering Committee meetings, etc. 
  • Process, track, and resolve payments, reimbursements, vendor set up and procurement of goods and services

Qualifications

Required Education

 

  • Bachelors Degree

 

Required Work Experience

 

  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to details and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficient in MS Office
  • Arabic Language speaking

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