Administrative Assistant (Fixed Term until August 31, 2023)

Posting Number 2022-11227
Posted Date 3 weeks ago(11/17/2022 6:18 AM)
Department
Campus Planning and Projects
School/Division
NYU Abu Dhabi (AD00001)
Compensation Grade
Band 51
Is relocation available for this job?
No
FT/PT
Full-Time
Category
Academic Program Support

Position Summary

UAE Nationals are encouraged to apply

New York University Abu Dhabi (NYUAD) seeks to appoint an Administrative Assistant.

 

Provide administrative support to ensure the seamless flow of activity within the Planning and Projects department. The role will handle administrative challenges on a daily basis; engage and assist in problem solving and decision making based on office goals, priorities, and objectives. The role will work with other University departments and committees and will assist the team in coordination and documentation.  The post holder’s primary responsibilities will be updating and maintaining databases for the Space Reservation System, Space Management System, and Aconex (the project management documentation database). 

 

Key Responsibilities:

  • Support the Director of Campus Planning and Projects in governance of the Space Planning Working Group. Assist in scheduling, minutes, presentation notes, and action items for this group
  • Maintain and Update the Aconex Project Management Database; raise all invoices and PO’s for project work in support of, and under the direction of, the Capital Projects Team
  • Maintain and Update the Space Management System (SMS), under the direction of the Space Planning Manager, to have accurate space allocation data for all campus space. Manage the Space Reservation System, fielding questions from campus stakeholders and approving use of specialty space.  Develop utilization reporting from the System to assist the Planning Team in space allocation decision-making  
  • Prepare and complete various forms, reports, minutes, intranet content, correspondences, purchase orders, and campus announcements in support of the department. Monitor department budgets under the direction of the Director of Campus Planning and Projects
  • Work on any other projects as assigned by the department

Qualifications

 

Required Education:

  • Bachelor’s Degree, diploma or equivalent in experience

 

Preferred Education:

  • Bachelor’s Degree

 

Required Experience:

  • Minimum 5 years of administration experience within a services environment
  • Ability to access technical system needs
  • Excellent communication, interpersonal, and client relations skills
  • Strong interpersonal, communication and coordination skills
  • Strong organizational skills with attention to detail
  • Strong excel capabilities

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