Administrative Coordinator, Arts and Humanities Research Kitchens

Posting Number 2022-11252
Posted Date 2 months ago(12/9/2022 2:17 AM)
Department
Arts & Humanities
School/Division
NYU Abu Dhabi (AD00001)
Compensation Grade
Band 51
Is relocation available for this job?
No
FT/PT
Full-Time
Category
Business/Professional Administrative

Position Summary

UAE Nationals are encouraged to apply.

 

New York University Abu Dhabi (NYUAD) seeks to appoint an Administrative Coordinator to assist the work of the newly created Arts and Humanities Research Kitchens reporting to the Manager of Operatons.

 

The Administrative Coordinator’s primary role will be to provide administrative support within the Arts and Humanities Division and to support building an administrative infrastructure for the Research Kitchen initiative. The Administrative Coordinator will be the main point of contact ensuring the highest level of administrative support for the Kitchens and their members, while also facilitating divisional oversight over kitchen activities. This will include dealing with all administrative tasks on a day-to-day basis, including large-scale project management, finance, procurement and travel related issues. The Coordinator will also provide high-level support on other operational projects, including but not limited to communications and stakeholder management.

 

Key Responsibilities:

 

  • Assisting in creating/developing the research kitchens’ infrastructures, including but not limited to web presence, funding application and reporting mechanisms
  • Meetings: organizing and scheduling meetings; preparing and distributing agenda and minutes; following up on action points from meetings
  • Tracking budgets and expenses
  • Arranging travel for visitors – flights, accommodation, ground transfers, visas, meal vouchers, etc.
  • Project manage large scale research flagship events
  • Create and manage a database of internal and external stakeholders
  • Carry out web research on a variety of topics on behalf of the Kitchens
  • Other general inquiries
  • Process and/or review payments for expenses, including: payment requests, honorariums, catering, etc.
  • Provide Concur support – review requests and expenses, assist divisional members on using the system
  • Procurement support: vendor registration, raising requisitions, distributing POs, tracking procurement process, liaising with Procurement team, processing payment to vendors
  • Ensure current policies are being followed and communicated to Kitchens’ members
  • Support the project management of research and creative endeavor, from funding proposals to grant administration
  • Assist in tracking deadlines and planning activities
  • Track activities of undergraduate student research assistants
  • Mailing lists, A&H Events Calendar, Intranet Calendar, Intranet Announcements, printing and distributing posters
  • Work closely with Associate Dean for Research, Manager of operations on the Kitchens’s web presence and communications to faculty
  • Other ad-hoc projects and tasks
  • Stakeholder management support as needed

Qualifications

Required Education:

  • Bachelors degree

Preferred Education:

  • Master’s degree

Required Experience:

  • 3+ years of experience in an equivalent position
  • Outstanding oral and written English communication skills
  • Ability to speak Arabic

Preferred Experience:

  • Experience in Project Management
  • Experience with a research intensive UAE based or international educational institution
  • Experience in Public Relations
  • Experience in Grant Management

Additional Information

The University is an equal opportunity employer committed to equity, diversity and social inclusion.

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