Program Administrator, Interdisciplinary Data Science and Artificial Intelligence (MIDSAI) (Fixed Term 1 Year)

UAE Nationals are encouraged to apply

New York University Abu Dhabi (NYUAD) seeks to appoint a Program Administrator for the MSc in Interdisciplinary Data Science and Artificial Intelligence (MIDSAI) reporting to the Associate Dean of Administration and Planning, Science.

The Program Administrator (PA) for the MSc in Interdisciplinary Data Science and Artificial Intelligence (IDSAI) is responsible for supporting the efficient and effective administration of this newly launched graduate program. The IDSAI program brings together faculty and students across disciplines—from computer science, mathematics, and engineering to the humanities and social sciences to tackle real-world problems using advanced data and AI methods. The Program Administrator plays a pivotal role in supporting faculty, guiding students, and ensuring operational excellence in line with NYUAD’s academic standards.

Key Responsibilities:

Program and Administrative Operations / Management:

• Manage the daily operations of the MSc program, including course scheduling, curriculum tracking, and thesis coordination
• Oversee timelines, milestones, and deliverables to ensure smooth delivery, while liaising with internal units such as the Registrar, Admissions, IT, Finance, and Immigration
• Manage the program budget with the Provost’s Finance Office, leading program launch activities—branding, space planning, and logistics—and handling procurement, travel, event planning, guest visits, and vendor coordination
• Ensures accurate documentation and record-keeping in line with university policies

Admissions and Recruitment:

• Support the annual admissions cycle by coordinating with Graduate Admissions, monitoring applications, and managing applicant communications and logistics via SLATE
• Assist in organizing recruitment events and promotional activities in collaboration with faculty and Science Communications

Faculty Coordination:

• Work closely with the Program Director and faculty, the Administrator supports teaching assignments, course planning, and events
• Liaise with the Registrar to ensure accurate course scheduling and serve as the primary contact for faculty-related administrative matters, including meetings and guest lectures

Student Support:

• Serves as the main administrative contact for MSc students, providing support on course selection, registration, policies, and completion requirements
• Coordinate onboarding and orientation and offer system training (e.g., Concur, EMS) as needed

Program Assessment and Continuous Improvement:

• Collects data for assessments, accreditation, and reporting. The Administrator administers feedback tools and tracks alumni outcomes to support program improvement and strategic planning

Partnerships and External Engagement:

• Support collaborations with external partners to enhance internships, research, and professional development opportunities. They help facilitate placements, career talks, and joint initiatives

Required Education:

• Bachelor’s Degree

Preferred Education:

• Master’s Degree
• Project Management Certification

Required Experience:

• 1-3 years of experience in comparable positions in an academic organization
• Ability to effectively organize and manage multiple tasks, prioritize responsibilities, and meet deadlines is essential. Strong time management skills are required to handle various clerical duties, coordinate events, track purchases, and ensure smooth operations
• Excellent communication skills, both verbal and written, are vital for interacting with faculty, students, staff, and external stakeholders. Administrators must be able to convey information clearly, listen attentively, and build positive relationships to effectively support the program and coordinate events
• Attention to Detail: Having a keen eye for detail is critical to performing clerical duties accurately and maintaining accurate records. Administrators need to ensure adherence to university policies, track budgets, process reimbursements, and handle procurement processes meticulously
• Should possess strong problem-solving skills to address challenges that may arise during event planning, procurement, or other administrative tasks. Additionally, being adaptable and flexible helps accommodate changing priorities and multiple stakeholders needs
• Proficiency in using relevant software and systems such as e-Pro, Concur, Google Suite, and other administrative tools is essential. Administrators need to effectively utilize these platforms to manage purchases, track orders, process reimbursements, and maintain records accurately

Preferred Experience:

• Experience in setting up shared drives, filing systems, or using project management tools can enhance ability to streamline administrative processes for increased efficiency
• Strategic Financial Planning: Demonstrating the ability to not only manage budgets but also develop comprehensive financial strategies that align with the programs’ long-term goals and contribute to its growth and sustainability. This could involve identifying potential cost-saving measures, or exploring new funding opportunities etc.

The University is an equal opportunity employer committed to equity, diversity and social inclusion.