Center Administrator - Centre for Behavioral Institutional Design (Fixed-Term until August 31, 2025)

Posting Number 2021-8270
Posted Date 3 weeks ago(7/11/2021 6:21 AM)
Department
Research Institute - Center for Behavioral Institutional Design
School/Division
NYU Abu Dhabi (AD00001)
Is relocation available for this job?
No
FT/PT
Full-Time
Category
Business/Professional Administrative

Position Summary

UAE Nationals are encouraged to apply

 

New York University Abu Dhabi (NYUAD) seeks to appoint a Centre Administrator for our new Centre for Behavioral Institutional Design. Reporting to the Centre Directors, Co-PIs, and Assistant/Associate Director, the Centre Administrators will manage the central administrative tasks, and provide coordination and high level support. As a new Center, the type of administrative activities will vary from challenging and exciting administrative projects involving external stakeholders and impact on the UAE, to the more general administrative support required to get the Center up and running and ensuring its continuous operation.

A high degree of initiative, independence of action, and ability to achieve results without explicit guidance are expected, as is the ability to work quickly and efficiently, particularly during busy times.

 

Key Responsibilities:

  • Support the Center’s leadership (Center Directors, Co-PIs, and Assistant/Associate Director) with their duties and support a broad range of key activities for the center operation such as hiring, organizing events, etc
  • Manage the daily operations of the center, including budgeting and reporting
  • Manage the Center administrative tasks
  • Provide high level administrative support to the Center Director, Co-PIs and Assistant Director in the areas of short and long range planning; implementing and managing day to day procedures; coordinating, planning and overseeing Center operations including: scheduling; general activities; Center conferences and workshops; travel of center personnel and visitors; catering; and on-site support for both internal and external colleagues
  • Maintain and manage Center financial activities and updates on finance policy; preparation of expense reimbursements; payments to vendors and individuals; ePro data entry and PO follow up; and budget tracking
  • Maintain and manage Center internal and external communications and announcements; Center emails with external and internal colleagues; dynamic distribution lists; and write meeting minutes and actions items and follow up accordingly
  • Assist in the development of the Center’s website, social media and media outreach and its ongoing management, as well as the development of the Center’s network
  • Assist as required with complex project management and develop and implement new processes and procedures
  • Procure supplies; manage room reservations; and welcome Center guests

Qualifications

Required Education:

  • Bachelor’s degree or a relevant advanced certification or professional qualification diploma

 

Required Experience:

  • Managerial and administrative experience
  • Advanced written and oral communication skills in Business English
  • A capacity to work collegially and flexibly in a dynamic setting characterized by a complex organizational structure comprising New York University in Abu Dhabi and other New York University campuses
  • An ability to prioritize and handle multiple processes and requests on tight deadlines with attention to detail
  • Professional maturity and judgment consistent with leadership-support responsibilities, including exceptional discretion, confident communications skills, and a capacity for resourceful initiative in a team context
  • Superior written and oral communication skills in English
  • Strong organizational skills
  • Project management including resource planning, financial management, change management and motivate team initiatives
  • Experience of: confidentiality and a high level of professional conduct; support of multiple functions and successful management of concurrent duties; database management
  • Ability to work autonomously and multi-task effectively in a start-up environment, including where policies and procedures require further development
  • Experience in a university setting dealing with faculty, students and researchers
  • Experience in event organization

 

Preferred Experience

  • 3+ years high-level manager and administrative experience
  • Knowledge of the activities of a research environment - grants, publications, conferences, etc.
  • Managing and updating web content
  • Managing publication databases
  • Creation and update of CVs

Additional Information

The University is an equal opportunity employer committed to equity, diversity and social inclusion.

Options

Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share via Social

Need help finding the right job?

We can recommend jobs specifically for you! Click here to get started.