Coordinator, Student Engagement and Residential Operations (Fixed Term for 3 Years)

Posting Number 2021-9290
Posted Date 1 month ago(12/19/2021 2:11 AM)
Fitness Center Operations
NYU Abu Dhabi (AD00001)
Is relocation available for this job?
Academic Program Support

Position Summary

UAE Nationals are encouraged to apply


New York University Abu Dhabi (NYUAD) seeks to appoint a Coordinator, Student Engagement and Residential Operations, reporting to Assistant Director, Student Engagement & Residential Operations.


This role has responsibilities that reach across all aspects of the Department of Student Life. The chosen candidate will be responsible for logistical support of the recruitment of 100+ student leaders working across multiple areas such as Resident Assistants, First Year Dialogue Facilitators, Marhaba Leaders, etc. In addition to providing administrative support to the operations team, the person in this position will track the operations budget as well as assist with Student Life's budget management. This position is also responsible for communications and reporting on behalf of the operations team, gathering data for reporting purposes, and preparing reports for both internal and external stakeholders, as well as supporting other divisional functional teams and contribute to divisional programming. 


Key Responsibilities:


  • Work with the Assistant Director to Develop a comprehensive year-long plan for recruitment and selection process of Student Life student leaders and staff
  • Facilitate the recruitment and hiring of 100+ student leaders working across multiple areas such as Resident Assistants, First Year Dialogue Facilitators, Marhaba Leaders, etc.
  • Conduct periodic reviews of the student staff job descriptions and contracts
  • Manage the online database to include all applicable student leader position applications, candidate profiles, evaluation forms, notifications, and contracts
  • Review and implement the curriculum for the interactive group interview process for prospective candidates
  • Cultivate partnerships and collaborate with various university offices such as Student Assistantship and Undergraduate Research Program, Finance, Global Education, to implement student leader recruitment timelines, application processes, stipends, flight arrivals, and departures, etc.
  • Effectively manage the allocated budget and maintain necessary records related to recruitment initiatives
  • Compile information for the annual and monthly report for Student Affairs and Tamkeen partners and contribute to divisional and institutional newsletters
  • Act as communications link and support as needed between the Student Life operations team and other administrators, staff, and external constituents
  • Serve as the point of contact for student portal content and ensure the information is updated as needed
  • Responsible for ordering all operations promotional materials, external and internal supplies
  • Organize arrangements, such as coordinating catering for departmental events
  • Otherwise manage administrative office functions for the operations team, exercising independence and discretion
  • Track and manage the operations team’s budget as well as assist the Assistant Director in managing resource allocation and budget for the department of Student Life
  • Reconciles departmental purchases and oversees the purchasing card reconciliations for the Assistant Director
  • Facilitates training sessions to ensure the team is informed about NYUAD financial processes (Finance, University Data Warehouse, and Procurement), chartfields, and fiscal expectations are followed
  • Responsible for management of the departmental petty cash funds and related invoices for the operations team utilizing e-pro and other university payment methods.
  • Collaborates with NYUAD offices and external vendors for the purpose of implementing and/or maintaining services and programs
  • Coordinate a system for efficient, timely, and collaborative responses to inquiries that come to various email aliases
  • Assist with administrative elements and support for housing application and room selection processes
  • Support the Residential College Operations manager in timely bursar billing and financial accounting
  • Support the administrative functions of the Student Conduct Process
  • Organizations, Committees, Special Initiatives, & Task Force Member
  • Serve on Student Affairs Committees or working groups
  • Attend all departmental and Campus Life training sessions, as required; this will include facilitating training or sharing best practices for members of the Residential Education team
  • Develop and maintain intentional opportunities for collaboration and integration with other Campus Life and university offices, who are essential partners for delivering content during annual and ongoing training experiences
  • Be present at various on-campus events for NYUAD Admissions during the year
  • Encouraged to maintain involvement at the regional, national, and international level within professional development organizations, to raise awareness of current student leader recruitment trends literature and trends
  • Serves on the emergency on-call rotation
  • Must reside close to NYUAD campus. On-campus housing options available (costs apply)
  • Perform other related duties as required and assigned for both the Student Life Department and/or the Division of Student Affairs


Required Education:

  • Bachelors Degree


Required Experience:

  • 2+ years of administrative and office experience with a high degree of administrative work

Additional Information

The University is an equal opportunity employer committed to equity, diversity and social inclusion.


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