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Posting Number 2022-10419
Date Posted 1 week ago(6/28/2022 9:13 AM)
UAE Nationals are encouraged to apply   New York University Abu Dhabi (NYUAD) seeks to appoint an Assistant Director, Marketing & Communications reporting to the Associate Director, Marketing & Communications.   The Assistant Director is a locally based representative of the Enrollment Management Marketing & Communications team who develops and implements communication plans and activities to further the primary goal of attracting future students for NYU Abu Dhabi.  The Assistant Director will report to the Associate Director of Marketing in Abu Dhabi and will liaise with the NYUAD Public Affairs team, and the NYUAD Admissions office in Abu Dhabi, ensuring that communications plans are well-integrated and support both UAE-specific outreach, MENA-region outreach, as well as NYUAD’s global outreach.  The scope of work includes outreach to prospects in the admissions database, proposing MENA and UAE-specific content for online and print media, capturing content from current students to benefit Enrollment marketing as well as retention efforts.   Key Responsibilities: - Development & Maintenance of NYUAD Marketing Materials - Manage the development and update of all NYUAD marketing materials (print, digital, presentations, videos, gift items, etc.), in partnership and coordination with the NY University Relations & Public Affairs (URPA)Team, or AD Public Affairs Team or hired third party creative agencies - Create and manage photo bank for emails campaign, publications (in coordination with NY Marketing team and AD Public Affairs) - Build and maintain strong partnerships with other departments (particularly Campus Life) in Abu Dhabi in order to incorporate relevant info in admissions marketing and communications - Ensure that the NYU brand as well as NYUAD branding elements are appropriately represented across all print and digital communications - Coordinate Digital & Email Marketing for Local and International Audiences - In coordination with the NY Marketing team, plan and roll out a series of email campaigns to NYUAD CRM inquiry pool ensuring both student and parent inquiries are engaged through timely and targeted communications - Organize with the Associate Director of Marketing expanded marketing outreach through digital, social or OOH campaigns and activities - Work with AD Public Affairs Team to ensure up-to-date and dynamic content on NYUAD admissions website, including student profiles, video highlights, event information, and alignment with NY admissions content - Facilitate NYUAD student contributions to NYU content site - Work with Marketing team to incorporate current student information in print, email and web content - Coordinate the development of timely email communications supporting the NYUAD admissions recruitment activities (understand initiatives, collate requirements and channel briefs to the NY Marketing Team) - Work with the NY team on the digital ambassador program for Meet NYU social media platforms aiming at featuring NYUAD students and stories. - Support on- and-off campus Events for NYUAD - Collaborate with the AD Visitor Relations and Events Team to roll out on and off campus events and experiences designed to target high school students, high school counselor and parents - Coordinate RSVP process and related communications using CRM platform for on-site and regional admitted student events - Work with AD admissions team and events team to plan participation in UAE education fairs or global recruitment tours (in-person/virtual), including stand design/virtual page design and content, collateral, related media campaigns, and publicizing events to prospects - Conduct focus groups with current students and alumni to enhance communications and marketing strategies - UAE-Specific Marketing - Research and identify appropriate marketing and outreach opportunities in the UAE, including websites, publications, social media or events - Manage all “nurture” marketing campaigns for inquiries in the database - Support lead generation activities for UAE populations - Review and analyze marketing data (campaigns performance and student leads)
Location
AE-Abu Dhabi,
Department
Marketing and Communications
School/Division
NYU Abu Dhabi (AD00001)
Category
Business/Professional Administrative
FT/PT
Full-Time
Posting Number 2022-10405
Date Posted 2 weeks ago(6/24/2022 10:41 AM)
UAE Nationals are encouraged to apply   New York University Abu Dhabi (NYUAD) seeks to appoint an Executive Communications and Speechwriter.  The Executive Communications and Speechwriter reports to the Office of the Vice Chancellor and External Relations, and is primarily responsible for writing major addresses, brief remarks, talking points, opinion editorials, presentations, and internal and external communications for the Vice Chancellor and broader office as required. They will also be asked to develop materials and write for other members of the leadership team when necessary.   Key Responsibilities: - Primary writer of speeches, remarks, talking points, articles, opinion editorials, and other public or internal comments by the Office of the Vice Chancellor. - Working with the Office of the Vice Chancellor as well as External Relations, maintains awareness of schedules, key dates, and the expected length and topics for upcoming speaking engagements - Ensures that the appropriate message development, positioning, and other core communications goals are accomplished in each piece - Oversees all Executive correspondence for Vice Chancellor, including thank you notes, follow up letters, gift acknowledgments, etc - Assists the Internal Communications Manager as required with reviewing, editing, and distributing internal executive communications - Works with the AVC, External Relations and other senior leaders as required to keep informed of the University’s position on key events, issues, and policy, and develop messaging and remarks that align with the overall communications strategy - Works closely with the Vice Chancellor and other members of the senior leadership team to develop an understanding of their style and preferences for speeches and remarks - Works with the AVC, External Relations and Chief of Staff to the Vice Chancellor during the review, editing, and approval stage in order to ensure a high quality final product - Assists in preparing briefing documents for the Vice Chancellor and other senior leadership team in advance of events, to ensure they are appropriately briefed and adequately prepared - Conducts independent research to support and strengthen speeches, remarks, and other communications as required - Performs other duties as required in support of the Public Affairs and Communications department
Location
AE-Abu Dhabi,
Department
Office of the Vice Chancellor, Administration
School/Division
NYU Abu Dhabi (AD00001)
Category
General Office Administration
FT/PT
Full-Time
Posting Number 2022-10404
Date Posted 2 weeks ago(6/24/2022 8:58 AM)
UAE Nationals are encouraged to apply   New York University Abu Dhabi (NYUAD) seeks to appoint a Director of Graduate Academic Services reporting to the Assistant Vice Provost, Graduate & Post Doctoral Programs.   The Director, Graduate Academic Services is responsible for designing and implementing the academic policies, procedures, student services, and infrastructures that support the graduate education enterprise at NYUAD. This includes reviewing proposals for new programs at the master’s and doctoral levels; individual student case management; recordkeeping and analysis; drafting and reviewing guidelines; and similar tasks. Extensive collaboration with program faculty, the registrar’s office, accreditation and assessment staff, Institutional Research, etc. is anticipated. The post-holder will be available to students and faculty to consult on program academic requirements and milestones, and their impact on individual circumstances. The Director reports to the Assistant Vice Provost, Graduate & Postdoctoral Programs, and is a member of the Graduate & Postdoctoral Programs Office team.   This role will serve both graduate programs that are wholly managed by NYUAD, and those that are delivered in collaboration with NYU New York (and/or other university campuses).   Key Responsibilities: - Analyze proposals for new graduate programs, and provide support to faculty in their design and implementation - Create and implement academic policies and procedures that support the efficient running of graduate programs - Participate in relevant committees and assist in shepherding proposals/policies through university approvals processes - Stay abreast of accreditation and licensure requirements for the UAE, NY, and appropriate discipline-specific bodies - Counsel students and faculty on program academic requirements and milestones - Consult on student cases, interfacing with deans, program heads, faculty, and staff as necessary - Review probationary terms; petitions for academic exceptions/leaves of absence/returns from leave, etc. and draft formal communications - Ensure annual reviews of students are efficient and effectively communicated - Process thesis/dissertation submissions - Trains and assists divisional staff members tasked with graduate program administration - Oversee the collection, analysis, and reporting of academic data - Work with student-information systems to facilitate the tracking of student progress and research outcomes, and degree audit - Evaluate the systems infrastructure that supports graduate education at NYUAD; liaise with systems analysts and engineers to implement effective student information systems within the broader framework of NYUAD technological infrastructure - Implement policies that ensure a cybersecure technological environment - Contribute to the planning of workshops and co-curricular learning opportunities that facilitate student academic success - Other duties as assigned
Location
AE-Abu Dhabi,
Department
Graduate & Postdoctoral Programs Office
School/Division
NYU Abu Dhabi (AD00001)
Category
Business/Professional Administrative
FT/PT
Full-Time
Posting Number 2022-10403
Date Posted 2 weeks ago(6/24/2022 1:51 AM)
UAE Nationals are encouraged to apply   New York University Abu Dhabi (NYUAD) seeks to appoint an Administrative Coordinator, reporting to the Assistant Manager of Administration,   The Administrative Coordinator provides administrative support within the Arts and Humanities Division, with an emphasis on the Arts programs. Under the supervision of the Manager of Administration, the Administrative Coordinator will be the main point of contact ensuring the highest level of administrative support at all Arts faculty. This will include dealing with all administrative tasks on day-to-day basis, including finance, procurement and travel related issues. The Coordinator will also provide high-l evel support on other operational projects.   Key Responsibilities:   - Program Support: Film & New Media, the MFA, Theater, Art and Art History and Interactive Media - Program meetings: organizing and scheduling meetings; preparing and distributing agenda and minutes; following up on action points from meeting - Tracking program budgets and expenses - Arranging travel for program visitors – flights, accommodation, ground transfers, visas, meal vouchers, etc. - Organizing meetings and events - Faculty on and off boarding - Other general inquiries from faculty - Broad level support of the Arts Programs as a whole - Support the Academic Technical instructors in the Arts - Maintain instructor and faculty contact lists, organize bi-weekly meetings with the academic support - Process and/or review payments for Research and Programmatic expenses, including: payment requests, honorariums, catering, meal vouchers - Provide Concur support – review requests and expenses, assist faculty and instructors on using the system - Procurement support: vendor registration, raising requisitions, distributing POs, tracking procurement process, liaising with Procurement team and tech instructors, processing payment to vendors - Ensure current policies are being followed and communicated to faculty and instructors - Mailing lists, A&H Events Calendar, Intranet Calendar, Intranet Announcements, printing and distributing posters - Chamber Concert Series - Faculty recruitment - Work closely with head of administration and program heads on division’s web presence and communications to faculty - Organize the Open Studios Event - Support the Capstone students in the Arts - Other ad-hoc projects and tasks - Program and divisional Accreditation support as needed
Location
AE-Abu Dhabi,
Department
Arts & Humanities
School/Division
NYU Abu Dhabi (AD00001)
Category
Business/Professional Administrative
FT/PT
Full-Time
Posting Number 2022-10395
Date Posted 2 weeks ago(6/23/2022 11:28 AM)
UAE Nationals are encouraged to apply New York University Abu Dhabi (NYUAD) seeks to appoint an Assistant Manager, Operations and Special Projects reporting to the Director, Office of Academic Appointments.   The Administrative Manager in the Office of Academic Appointments (OAA) provides broad operational support to the OAA Director, Assistant Directors and Academic Partners in the hiring, retention, and career management of the faculty and academic staff of NYU Abu Dhabi by demonstrating a comprehensive knowledge of University policies, procedures, and operations, and an understanding of NYU Abu Dhabi’s role within NYU and the field of international higher education. The Administrative Manager provides an optimal level of organization and coordination of office operations, procedures, and reports that facilitates effectiveness and efficiency. In handling multiple projects simultaneously, by generating data-driven reports and presentations for OAA and the Office of the Provost, and by meeting deadlines, this person ensures that numerous stakeholders receive comprehensive administrative support at the highest level. The Administrative Manager exercises good judgment by anticipating needs as they impact the office; by flagging problems while proactively identifying solutions; and by maintaining discretion when dealing with sensitive data, qualities that are essential in NYUAD’s dynamic, multicultural workplace. This level of professionalism is key when providing data and reports that inform the Provost’s decision making. As a connective link between the academic divisions, programs, and their respective Deans, faculty, and staff, this role will enhance the University’s goals - in particular, as OAA ramps up to recruit hundreds of standing faculty, visiting faculty, academic staff, librarians, researchers, and post-docs in alignment with the NYUAD Provost’s ten-year academic strategy - by taking on additional tasks, special projects, and events management duties as they arise.   Key Responsibilities: - Manage OAA’s various reporting responsibilities that are driven by faculty data, including: Academic Headcount Reports, WorkDay reports, IT systems, updates on faculty titles - Implement systems and schedules so that data is collected and reported in a timely manner to NYU stakeholders - Drive forward improvements to the University’s current systems, working closely with academic appointments partners in support of all divisions - Ensure that NYUAD staff can access and understand the reports - Manage numerous processes around the submission of official documents and the issuance of administrative approvals, including: the tracking of requests made to the Director’s Office (ensuring that requesters are responded to in a timely manner); the application of provostial approvals of contracts, renewals, and promotions; the Provost Office planning documents as they pertain to faculty hiring, promotions and tenure, academic review - Process submissions to NYUNY Provost when needed - Devise communication strategies and tracking processes, including automated tools, so that divisions and faculty remain aware of deadlines and receive reminders - Manage document submissions to email aliases - Maintain hard-copy and electronic confidential files and records and document management/retrieval systems - Modify and/or create databases and complex spreadsheets - Maintain the accuracy of data, flagging discrepancies to the Director - Respond to a variety of inquiries by phone calls and email for information (including internal- and external-facing email aliases), resolve routine and non-routine problems, and consult with supervisors or others, as needed, on more complex issues. Generate data-driven reports and PowerPoint presentations for OAA meetings and for use by NYUAD Leadership - Perform special assignments and projects assigned by the Director and Assistant Directors - To support the Director in the daily management of the office, manage the office calendars and schedule meetings/videoconferences internally and across NYU’s campuses to enhance an agenda-driven work culture that can meet deadlines - Manage the hard-copy and electronic confidential files and records and document - management/retrieval systems - Serve as a liaison and coordinate as needed between university offices and senior managers in Abu Dhabi - Juggle competing deadlines to maximize efficiency - Perform other general word processing duties - As a project manager, drive tasks forward so that deadlines are met and issues are addressed and resolved - Establish a monitoring and status-of-work reporting system regarding ongoing office projects for which the Director is responsible - Analyze issues, data, research, and provide guidance to the Director on best practices. Customize and/or compose letters on own initiative or in response to administrative matters for supervisor's review and approval - Proofread documents for accuracy and completeness - Provide on-site support each year during faculty orientation events, welcome dinners and receptions, including J-Term events in January and June - Help to plan events and manage them as they take place - Manage the office’s budget - Handle the Purchasing Card, comparing bills and invoices with actual expenditures and investigate and resolve discrepancies with the budget office - Generate POs, process new OAA vendors, and handle financial paperwork. Maintain hard-copy and electronic confidential files and records and document management/retrieval systems  
Location
AE-Abu Dhabi,
Department
Office of Academic Appointments
School/Division
NYU Abu Dhabi (AD00001)
Category
General Office Administration
FT/PT
Full-Time
Posting Number 2022-10394
Date Posted 2 weeks ago(6/23/2022 9:25 AM)
UAE Nationals are encouraged to apply New York University Abu Dhabi (NYUAD) seeks to appoint an Associate Director, Artistic Planning reporting to the Executive Artistic Director of The Arts Center. As the NYUAD Arts Center at NYUAD moves into their 8th season, the Associate Director, Artist Planning will work to ensure the impact of The Arts Center while maintaining the programming excellence, academic integration in both curricular and experiential education, and community engagement. This role is key to supporting the Executive Artistic Director in driving new initiatives while maintaining the excellence of the highly active programs of The Arts Center’s season. The Associate Director of Artistic Planning will supervise a team of the senior associate producer who will manage the day to day events at the center, along with a team of student assistants, and provide additional support to all departments, enabling cross-campus integration. The ideal candidate will be someone with both exceptional attention to detail and the interpersonal skills to work with diverse constituencies in advancing productions and overseeing the implementation of all of The Arts Center’s public programs. The Associate Director of Artistic Planning will report to the Executive Artistic Director and work closely with all department leadership to drive Center-wide initiatives and ensuring that all events at The Arts Center represent the core values of excellence, collaboration, creativity, accessibility, innovation, respect, and understanding.  The Associate Director of Artistic Planning will also work in close partnership with the Associate Director of External Relations and Partnerships, NYUAD faculty, and the student life departments to insure growing academic and extracurricular partnerships. Furthermore, the Associate Director of Artistic Planning will work closely with rental clients and community use partners, to ensure that events originating outside the university reinforce NYUAD’s standards of quality and core values.   Key Responsibilities: - Strategize execution plan of the artistic season. Provide curatorial input. - Provide oversight and advance management for all events in the season in collaboration with senior associate producer - Manage senior associate producer and producing interns, to ensure that all artist residencies are effectively implemented - Develop, execute, track, and monitor the budgets for all programs in consultation with Artistic Director and producing team - Ensure that advance schedules and timelines are set and effectively managed by producing team in communication with artists, creative team members, and production staff - Work with the academic department heads and key professors to advance curriculum development and integrated outreach projects - In collaboration with Associate Director of External Relations and Partnerships, ensure successful planning for audience engagement and educational activities, master classes, workshops, etc - Collaborate with Director of Production and Manager of Administration to advance performance contracts for artists, partners and academic partnerships - Work with Director of Marketing to ensure delivery and approval of all artist marketing materials - Work closely with Executive Artistic Director and other leaders of the team to proactively drive new initiatives to ensure deadlines are met and maintain mission alignment - The Associate Director of Artistic Planning will have the knowledge and vision of the Executive Artistic Director to accompany and/ or sit in for them in planning meetings and report back so that initiatives can continue to move forward - Represent the Arts Center at International conferences and festivals when the Executive Artistic Director is not available. - Represent and speak for The Arts Center at campus and country wide events, festivals and meetings when the Artistic Director is not available
Location
AE-Abu Dhabi,
Department
Performing Arts Center
School/Division
NYU Abu Dhabi (AD00001)
Category
Marketing/Advertising/Public Relations/Media/Video/Audio
FT/PT
Full-Time
Posting Number 2022-10393
Date Posted 2 weeks ago(6/23/2022 8:57 AM)
UAE Nationals are encouraged to apply New York University Abu Dhabi (NYUAD) seeks to appoint an Assistant Director, Campus Services (Dining).   The Assistant Director (AD) has overall responsibility for leading NYUAD’s external use obligations required by the Campus User Agreement.  The AD is also responsible to align the campus’“hospitality and commercial businesses”, in the areas of NYU Dining, Catering, The Torch Club and Vending services, Community use, and commercial services) with the University’s strategic initiatives and the strategic plan of the division.  Responsibilities include, but are not limited to: the development of commercial plans; policies and procedures for the operations; development and supervision of the management team; prudent management of a $6+ million budget; development and implementation of strategic objectives; oversight of major renovation and maintenance; and upkeep of over 4 facilities and locations.  Direct quality control of food and services and maintain housing occupancy rates at agreed upon KPIs. Collaborate with key university stakeholders (Vice Chancellor’s Office, Office of Student Affairs, Public Safety, on all matters regarding the operations, events and client’s expectations and community dining.   Moreover, the incumbent is responsible for taking the lead on selecting appropriate commercial entities to operate within the NYUAD campus to generate revenue.  The role will also serve as a contract liaison for the service provider and the liaison within other University departments and committees. The role will assess service provider’s performance related to overall community experience to determine operational adjustments, improvements, quality enhancements and cost savings.  The incumbent is responsible for operationalizing campus activation plans in conjunction with NYUAD’s government partners.     The role will establish and maintain rapport, communication and engagement with students, community members and stakeholders including the University’s government partner while implementing initiatives and enhancements related to dining and hospitality.   In addition the post holder will play a critical role in business continuity and the Incident Management Team (IMT).   Key Responsibilities: - Provide overall direction and supervision of the University’s food & beverage outlets, on-campus catering services. Directs NYUAD’s contracted service provider to ensure that mutual objectives, KPIs, and the provider’s contractual obligations for dining, housing, and hospitality services at the University are met. Serve as a contract liaison for the service provider to the NYUAD community. Establish and maintain rapport with key stakeholders and community members through active participation in and/or chairing various relevant committees. Initiate and manage stakeholder and community member involvement in dining and housing improvements and initiatives, which include ways in which the vendor can activate the campus to meet the community’s needs. Develop and execute improvements and enhancements to dining services. Collaborate with members of the faculty, students, and staff on the direction of dining and campus services to understand their needs, and what works best with the communities. - Direct and lead NYUAD Community Use Activities as described in section 10 of the Campus User Agreement.  Create revenue-generating opportunities on campus and work closely in the area of business development and execution with government partners to meet activation targets and revenue goals.   Ensure NYUAD obligations in the Campus User Agreement regarding external use are complied with.   Oversee joint governance of community use/campus activation in coordination with DARO.  Create actionable plans based upon the joint campus activation working group.  The AD is specifically for the following: - Maintain the community use plan and provide required reports to our government partners - Oversee the management of the community use calendar - Lead the community use governance process - Work with key university stakeholders to develop and expand community use plans that support the desire for the campus to be used by the broader community while maintaining the primacy of NYUAD’s academic mission - Work with University Events to support internal university events and manage use conflicts through the joint governance process - Develop overall campus strategy to align on campus events and overall interests to promote business development and coordination and increase campus activation for internal and external communities - Work with service providers they are operating with the service parameters including but not limited to food safety, health and hygiene standards, safety protocol, service levels, and sustainability. Ensure overall consistency and high quality across the operations; assist in menu planning based on factors such as market trends, student preferences and nutritional considerations; ensure service provider is continuously developing menus in accordance with consumer tastes, on-trend ingredients, nutritional needs, cultural variety and budgetary constraints. Work with the Risk team to improve quality assurance plans. - Direct and ensure the service provider’s compliance with all relevant regulatory requirements, trade and commercial license requirements and contractual obligations. Coordinate the efforts of external auditors to ensure compliance with contractual, business and performance commitments.  Ensure compliance with the University’s policies, procedures and Supplier Code of Conduct.  - Assume leadership roles for crisis management including prevention planning, incident management, resolution as a member of the Incident Management Team and Emergency Services Team. Work with both teams to prepare, manage and direct critical response activities during crises to protect human life, prevent/minimize property damage and restore normal operations. Direct and act as point of contact for Business Continuity Plan for Dining. Work on any other projects as assigned by the department. - Conduct on a regular and periodic basis business reviews, surveys, inspections, observations and data analysis to determine operational adjustments, improvements and areas for cost savings. Direct the support service contracts for hardware and software systems owned by the University and operated by the service provider to deliver campus dining services and campus activation.
Location
AE-Abu Dhabi,
Department
Campus Services and Safety
School/Division
NYU Abu Dhabi (AD00001)
Category
Business/Professional Administrative
FT/PT
Full-Time
Posting Number 2022-10391
Date Posted 2 weeks ago(6/23/2022 4:08 AM)
UAE Nationals are encouraged to apply   New York University Abu Dhabi (NYUAD) seeks to appoint an Executive Assistant reporting to the Dean for Arts and Humanities.   The Executive Assistant (EA) will be requiredto perform a wide range of clerical, secretarial and general office duties including those of a confidential nature.  They will provide executive calendar and travel coordination and correspondence management for the Dean as well as support with his research-related work. The incumbent will respond to inquiries on behalf of the Dean displaying a comprehensive knowledge of the division’s activities, policies and programs. They will be responsible for customizing and/or composing letters on own initiative or in response to requests for information Coordinates administrative interactions among the Executives in Abu Dhabi and the GNU Assist in managing calendars of the A&H associate deans for activities pertaining to the Dean's support.     Key Responsibilities: - Manage executive’s calendar, contacts and database. Schedule appointments, maintain individual and/or department calendar and make arrangements for meetings and travel to and from the University. Schedule and provide support for meetings, including videoconferences. Monitor activity of executive’s operating and research account and maintain data on spreadsheets. File for reimbursement on behalf of the executive. Compare invoices with actual expenditures and investigate and resolve discrepancies with the budget office. Maintain expense and reimbursement records - Maintain hard-copy and electronic confidential files and records and document management/retrieval systems. Establish a monitoring and status-of-work reporting system regarding ongoing office projects for which the Executive is responsible. Perform clerical duties: photocopy and fax materials, process forms, maintain office files and records, pick up/deliver mail and materials, etc - Respond to calls and requests for information. Review and process mail, correspondence and internal documentation. Manage and support any delegations and business visitors related to the executive's functional responsibility Screen visitors to determine how to help or direct them to the appropriate person or office - Serve as representative with external stakeholders on behalf of the executive to represent the University in a professional manner, ensuring that the executive is relieved of as many administrative tasks as possible, adding value to ensure the executive can focus time on strategic issues - Analyze issues, data, research and produce routine reports as required. Customize and/or compose letters on own initiative or in response to administrative matters for supervisor's review and approval. Proofread documents for accuracy and completeness. Perform other general word processing duties. Modify and/or create databases and complex spreadsheets Perform special assignments and projects assigned by the executive and his/her designated team members
Location
AE-Abu Dhabi,
Department
Arts & Humanities - Office of the Dean
School/Division
NYU Abu Dhabi (AD00001)
Category
Business/Professional Administrative
FT/PT
Full-Time
Posting Number 2022-10377
Date Posted 2 weeks ago(6/20/2022 2:04 AM)
UAE Nationals are encouraged to apply   New York University Abu Dhabi (NYUAD) seeks to appoint an Administrative Assistant reporting to the Operations Manager, Arts & Humanities.   The Administrative Coordinator reports to the Manager of Operations and provides program-specific administrative support within the Arts and Humanities Division, as well as supports special projects emanating from the portfolios of the Associate and Assistant Deans. The Coordinator serves as the main point of contact and ensures the highest level of administrative support for faculty and for the Associate/Assistant Deans. This will include dealing with all administrative tasks on a day-to-day basis, including finance, procurement and travel related issues.   Key Responsibilities: - Assist with calendar management of Associate/Assistant Deans - Assist with coordination of small-scale projects in direct collaboration with the Assistant Dean who will manage and delegate the work emanating from the Deans’ portfolios - Serve as capstone administrator - Program meetings: organizing and scheduling meetings; preparing and distributing agenda and minutes; following up on action points from meetings - Tracking program budgets and expenses - Arranging travel for program visitors – flights, accommodation, ground transfers, visas, meal vouchers, etc. - Organizing meetings and events (included but not limited to room booking, catering, AV/IT support) - Organizing events with the assistance of a producer, where relevant - Faculty on and off boarding - Other general inquiries from faculty - Monitoring of the main division events calendar, making sure all program related events are updated - Assisting for any research related activity, including but not limited to travel, procurement, guest and event management - Checking and correcting faculty bookings and reimbursements through Concur software - Supporting program and faculty account expenses - Preparing and performing financial transactions related to external engagements, procurement, honorarium payment, etc - Acting as a point of contact between the faculty members and university financial stakeholders (Finance AP, Procurement) - Receiving invoices/quotes from faculty members requesting to pay vendors and/or individual service providers - Administering all on and off- boarding for the faculty - Coordinating with IT Department to provide new and/or visiting faculty with computer equipment and extension lines - Informing Public Safety Department of the arrival of faculty to provide access, ensure the printing of an employee card and giving access to various areas within campus - Informing the Facilities Department of faculty arrival to ensure the cleanliness of the office and other furniture arrangements - Coordinating travel, accommodation and transportation - Working with the program head and Chair inviting the candidate to create a visit schedule for the candidate - Contacting other faculty to schedule individual meetings, group lunch and dinner meetings - Arranging logistics for candidate job talks - Chaperoning candidates around campus (or virtual) visits
Location
AE-Abu Dhabi,
Department
Arts & Humanities
School/Division
NYU Abu Dhabi (AD00001)
Category
Business/Professional Administrative
FT/PT
Full-Time
Posting Number 2022-10330
Date Posted 3 weeks ago(6/13/2022 7:03 AM)
UAE Nationals are encouraged to apply   New York University Abu Dhabi (NYUAD) seeks to appoint a Research Project Coordinator reporting to the Global Network Associate Professor of Psychology.   The Coordinator will provide high-level administrative support to the faculty supervisor(s) in the areas of short- and long-range planning of the project activities, implementing and managing day-to-day procedures, coordinating, planning and overseeing the project’s operations including financial activities, calendar, general activities, conferences and workshops, travel, catering, community outreach and onsite support for both internal and external colleagues. The coordinator will communicate between the faculty supervisors, researchers and students, and will also communicate with the relevant corresponding parties at the NYUAD academic and research divisions. The position will coordinate the team’s activities by scheduling meetings and seminars, and will provide logistic support to the visitors, lectures, and other contacts in and outside campus. The coordinator will provide administrative support with the new hires, and will also help with preparation of materials for annual, mid-term, and final reports.   A second major component is supporting research related-activities, including preparation and managing IRB approval, and contacting, scheduling and following up with study participants.   Key Responsibilities: - Handling the administrative aspects of the project to satisfy its defined scientific objective - Establishing and maintaining a collaborative inter-institutional relationships with different collaborators - Monitoring project progress - Independently responsible for project activities and reporting mechanisms (i.e. annual reports to funding partners, Financial reports, etc.) - Track milestones and deliverables - Report status of key milestones - Organizing and maintaining databases, files, etc. - Handling the HR aspects of the project to satisfy its defined scientific objective, coordinating with the supervisor(s) and human resources the hiring, review process, onboarding/off boarding processes - Responsible for office/space assignment, arranging and managing travel requests and accommodation - Handling the financial aspects of the project to satisfy its defined scientific objective; establishing and maintaining budgets - Conduct financial administration in collaboration with supervisors, grants teams, financial department - Development of p-card and specialized purchases - Act on behalf of supervisor(s) with external vendors - Managing all financial processes and reporting systems (POs, invoicing, reimbursements, honorariums) - Responsible for all budget management and management sub-awards/external grants (application, pre-award, award and post-award) - Processing all expenses and reports accurately and on timely manner - Provide administrative and organizational support for the day-to-day running of the project Draft and finalize correspondence on behalf of supervisor(s), some of which may be sensitive or confidential matters - Develop presentations for internal and external audiences - Coordinate with project partners (advisory board members, funding agencies, foundations, companies etc.) - Development of annual research reports and grant reporting - Coordinate all small and large scale meetings, seminars, events and workshops - Responsible for updating website(s) - Maintain databases with related content - Independently edit photos or content and build on the CMS - Respond to and archive inquiries - Supporting research related-activities, including preparation and managing IRB approval, and contacting, scheduling and following up with study participants
Location
AE-Abu Dhabi,
Department
Psychology Department
School/Division
NYU Abu Dhabi (AD00001)
Category
Academic Program Support
FT/PT
Full-Time

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