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Posting Number 2022-9445
Date Posted 3 days ago(1/19/2022 3:48 AM)
UAE Nationals are encouraged to apply New York University Abu Dhabi (NYUAD) seeks to appoint an Associate Director for Accessibility and Cultural Understanding reporting to the Director of Campus Life Initiatives and Assistant Dean of Students.    The Associate Director for Accessibility and Cultural Understanding will work on the creation and implementation of primarily one-to-one and also group coaching resources designed to foster the personal, social and intellectual development of students and to cultivate a sense of belonging and connection to NYUAD and the division of Student Affairs. The Associate Director will focus on the needs of NYUAD’s uniquely international student body, but will maintain a focus toward the specific needs of students who are UAE nationals and residents.   The Associate Director’s portfolio will include one-to-one coaching for students, specifically UAE nationals and residents, working also with small groups as needed. The Associate Director will advise the Domestic Students Advisory Board and work actively with the student government and other student interest groups. Coaching will focus on the development of specific skills and competencies such as resiliency, time-management, goal setting, navigating the college classroom, identifying and addressing specific barriers that students who have grown up in the UAE may experience in learning and cultivating healthy relationships that lead to success in college and beyond. This role will also involve liaising with parents and families as needed to support students’ success and integration in university.   The Associate Director will support the accessibility and equity initiatives and conversations around campus and more specifically to the Student Affair division. This staff member will work with various campus stakeholders to help facilitate approved accommodation from the Moses Center and support the Assistant Dean in developing and executing a divisional strategy to support Students of Determination. The Associate Director will also lead developmental opportunities in the division to help build capacity to better support Students of Determination.   The Associate Director will provide guidance on external engagement with educational institutions in the UAE, and also facilitate a better understanding of local context in shaping programming within the division. The Associate Director will also serve as an active contributor for divisional cross-functional teams, and also participate in signature programs, including admissions events, new student orientation, student leadership training and more. This role may require regular evening and/or weekend activities throughout the academic year.   CLOSING DATE FOR APPLICATIONS: January 26, 2022   Background: New York University Abu Dhabi (NYUAD) is a central part of NYU’s global network, marked by a uniquely international student population (100+ nationalities); a rigorous, liberal arts and science academic program; and a location at the crossroads of the Arab world. We are a highly diverse community that shapes and examines issues of common humanity through multicultural perspectives; recognizes that the breadth of an education here extends far beyond the classroom and the campus; sees students themselves as educators; and recognizes that true engagement with the breadth of our diversity requires curiosity, humility, and engagement with contrasting views and values.     The mission of NYUAD’s Division of Student Affairs is to collaborate with students to find individual and collective meaning in their personal, intellectual, professional, and social lives. We cultivate belonging within a uniquely intercultural community; foster lifelong development for a complex world; and catalyze meaningful engagement with the United Arab Emirates.   Student Affairs Leader Profile: We look for inclusive leaders that nurture collaboration and pursue diversity in people, thought and perspective. They model candor, transparency, vulnerability, and good judgment. They are willing to receive feedback, accept ambiguity, take risks, acknowledge mistakes, and engage in conflict constructively. We want culture setters and strategic thinkers, who actively seek to align processes and programs with our values and institutional context. We seek those who are able to empower, inspire and motivate others to do and to be their best. Cultural humility undergirds our work, so our leaders need to be able to engage in the process of self-reflection and self-critique to both learn about others and to examine their own beliefs and cultural identities.    Key Responsibilities: - The Associate Director will work with the Assistant Dean of Students to develop a collaborative team of support and resources designed to address the specific needs of domestic (UAE national and resident) students, with an emphasis on university adjustment for domestic first-year students. Collaborate with Student Affairs and University colleagues to support the planning and/or execution of programming, events, and activities. Participate in divisional functional teams to support cross-functional Student Affairs work in collaboration with other staff. This includes weekend and evening commitments during the academic year, and includes representing the Division at various events. - Support the Assistant Dean to deliver primarily one-to-one and also small group academic coaching for students. In this capacity, the Associate Director will also manage the coordination of the advising dean model and liaise with parents and families of students as needed. The Associate Director will also play a lead role in programming and communication for parent engagement, with a focus on families of UAE nationals and residents. - The Associate Director will sit on a variety of divisional functional areas designed to support the needs of UAE national and resident students (including students enrolled in military service). This staff member will also participate in the domestic student advisory board, developing on-boarding resources to support this cohort of students and introducing them to the liberal arts and sciences curriculum and the American university institutional context, and in particular collaborating with colleagues working on class year programming  and the Academic Enrichment Program (AEP) to ensure a system of referrals and resource alignment. In addition, the Associate Director will work to bring relevant cultural influences and practices from within the UAE and MENA region into the fold of culture and practice at NYUAD. - The Associate Director will support the accessibility and equity initiatives and conversations around campus and more specifically to the Student Affair division. This staff member will help facilitate approved (housing, academic & study away) accommodation from the Moses Center.  For example, coordinating special housing and academic accommodation for students across the GNU at study away sites (such as library, academic technology, student government, finance, and residential support etc.)
Location
AE-Abu Dhabi,
Department
Campus Life, Dean's Office
School/Division
NYU Abu Dhabi (AD00001)
Category
Student Services/Athletics
FT/PT
Full-Time
Posting Number 2022-9446
Date Posted 3 days ago(1/18/2022 10:25 AM)
UAE Nationals are encouraged to apply New York University Abu Dhabi (NYUAD) seeks to appoint a Manager for Student Success and Well-being reporting to the Associate Director, Student Success and Well-being   The Manager for Student Success and Well-being will partner with the greater Student Success and Well-Being team on the creation and implementation of primarily one-to-one and also group coaching resources designed to foster the personal, social and intellectual development of students and to cultivate a sense of belonging and connection to NYUAD and the division of Student Affairs. The Manager will focus on the needs of NYUAD’s uniquely international student body, but will maintain an eye toward the specific needs of students who are UAE nationals and residents.     A significant component of the Manager’s portfolio will be primarily one-to-one coaching for students, working also with small groups as needed. This coaching will be informed by evidence-based, best practices in academic coaching and wellness interventions in higher education - data-driven and tailored to fit the dynamic needs of NYUAD students. Coaching will address common and emerging challenges to student well-being and successful college transition including social and academic stress, imposter syndrome, perfectionism and procrastination. Coaching will focus on the development of specific skills and competencies such as resiliency, time-management, goal setting, navigating the college classroom, identifying and addressing barriers that affect learning and cultivating healthy relationships that lead to success in college and beyond. In addition to providing one-to-one and group coaching sessions, the Manager will partner Student Success and Well-Being team to identify, mobilize and train a team of other members of the larger Student Affairs division who are interested and able to provide one-to-one coaching to students with the aim of ensuring that the Student Success and Well-Being department intentionally and actively collaborates and engages across the larger division of Student Affairs.    The Manager will also serve as an active contributor to  Division-wide cross-functional teams, and also participate in signature programs, including admissions events, new student orientation, student leadership trainings, athletic programs, and more. This role may require regular evening and/or weekend activities throughout the academic year.    Background: New York University Abu Dhabi (NYUAD) is a central part of NYU’s global network, marked by a uniquely international student population (100+ nationalities); a rigorous, liberal arts and science academic program; and a location at the crossroads of the Arab world. We are a highly diverse community that shapes and examines issues of common humanity through multicultural perspectives; recognizes that the breadth of an education here extends far beyond the classroom and the campus; sees students themselves as educators; and recognizes that true engagement with the breadth of our diversity requires curiosity, humility, and engagement with contrasting views and values.    The mission of NYUAD’s Division of Student Affairs is to collaborate with students to find individual and collective meaning in their personal, intellectual, professional, and social lives. We cultivate belonging within a uniquely intercultural community; foster lifelong development for a complex world; and catalyze meaningful engagement with the United Arab Emirates. The Wellness Department is a new office within the division of Student Affairs and serves as a driving force for a healthy, positive, and balanced NYU Abu Dhabi community. Through a holistic approach to well-being, The Wellness department coordinates a variety of programs, resources and services – including physical fitness, mindfulness, health promotion, and more -- in partnership with the NYUAD Health Center, Human Resources, Athletics, and other associated departments.    Student Affairs Leader Profile: We look for inclusive leaders that nurture collaboration and pursue diversity in people, thought and perspective. They model candor, transparency, vulnerability, and good judgment. They are willing to receive feedback, accept ambiguity, take risks, acknowledge mistakes, and engage in conflict constructively. We want culture setters and strategic thinkers, who actively seek to align processes and programs with our values and institutional context. We seek those who are able to empower, inspire and motivate others to do and to be their best. Cultural humility undergirds our work, so our leaders need to be able to engage in the process of self-reflection and self-critique to both learn about others and to examine their own beliefs and cultural identities.    Key Responsibilities: - The Manager will work with the Student Success Team and the Assistant Dean of Students to develop a collaborative team of support and resources designed to address the specific needs of domestic (UAE national and resident) students, with an emphasis on university adjustment for domestic first-year students. - Support the Associate Director of Student Success and Well-Being, to deliver primarily one-to-one and also small group well-being and success coaching for students. Coaching will be guided by best-practices in the development of specific skills and competencies such as time-management, goal setting, navigating the college classroom, identifying and addressing barriers that affect learning and cultivating healthy relationships that lead to success in college and beyond. - The Manager will sit on a variety of divisional functional areas designed to support the needs of UAE national and resident students (including students enrolled in military service). This staff member will also participate in the domestic student advisory board, developing on-boarding resources to support this cohort of students and introducing them to the liberal arts and sciences curriculum and the American university institutional context, and in particular collaborating with colleagues working on class year programming  and the Academic Enrichment Program (AEP) to ensure a system of referrals and resource alignment. In addition, the Manager will work to bring relevant cultural influences and practices from within the UAE and MENA region into the fold of culture and practice at NYUAD.  - Collaborate with Student Affairs and University colleagues to support the planning and/or execution of programming, events, and activities. Participate in divisional functional teams to support cross-functional Student Affairs work in collaboration with other staff. This includes weekend and evening commitments during the academic year, and includes representing the Division and/or the AVC/DOS. 
Location
AE-Abu Dhabi,
Department
Student Success & Well-being
School/Division
NYU Abu Dhabi (AD00001)
Category
Student Services/Athletics
FT/PT
Full-Time
Posting Number 2022-9428
Date Posted 1 week ago(1/13/2022 3:51 AM)
UAE Nationals are encouraged to apply New York University Abu Dhabi (NYUAD) seeks to appoint an Executive Assistant reporting to the Executive Director of Finance and Budget.   The Executive Assistant performs a wide range of clerical, secretarial and general office duties mainly confidential in nature. Respond to inquiries displaying a comprehensive knowledge of the department's activities, policies and programs. Interact with the general public as NYU Abu Dhabi liaison and with University personnel including those at the senior level to resolve issues and problems. Coordinate administrative interactions among the New York and Abu Dhabi executive constituents. Monitor basic administrative operations for the Department. Prioritize office activities and delegate work to students and/or temporary employees. Customize and/or compose letters on own initiative or in response to requests for information. Perform general word processing duties utilizing intermediate to advanced-level functions. Modify and/or creates databases and complex spreadsheets. Monitor complex department budgets and/or grants. Provide executive calendar coordination and ensure bookings for meeting space. Provide support to the designated NYUAD Director as needed; coordinate administrative interactions among the Executive's New York and Abu Dhabi constituents; and establish basic administrative systems for the Department.     Key Responsibilities:  - Serve as representative with external stakeholders on behalf of the executive to represent the University in a professional manager, ensuring that the executive is relieved of as many administrative tasks as possible, adding value to ensure the executive can focus time on strategic issues - Serve as primary liaison to the general public, students, staff and faculty on policies, procedures, programs and office activities and provide general and more specialized information on behalf of the Department and its leadership - Respond to a variety of inquiries, resolve routine and non-routine problems, and consult with supervisors or others, as needed, on more complex issues. - Manage office calendar, contacts and database information. Schedule appointments, maintain individual and/or department calendar, and make arrangements for meetings and travel to and from the University - Schedule and provide support for meetings, including videoconferences and minute taking and ensure follow up actions taken from key sessions - Structure of departmental and CABO related deliverables and reviews - Annual project planning - Serve as liaison and coordinate as needed between the Budget Office, Controllers Office and Supply Chain office and other university offices and senior managers in Abu Dhabi - Analyze issues, data, research and produce routine reports as required. Customize and/or compose letters on own initiative or in response to administrative matters for supervisor's review and approval - Proofread documents for accuracy and completeness - Perform other general word processing duties - Modify and/or create databases and complex spreadsheets - Respond to calls and requests for information - Review and process mail, correspondence and internal documentation - Manage and support any delegations and business visitors related to the executive's functional responsibility - Screen visitors to determine how to help or direct them to the appropriate person or office - Maintain hard-copy and electronic confidential files and records and document management/retrieval systems - Maintain inventory of general office supplies - Establish a monitoring and status-of-work reporting system regarding ongoing office projects for which the Executive is responsible - Monitor activity of complex department budgets and/or grants and maintain data on spreadsheets - Compare invoices with actual expenditures and investigate and resolve discrepancies with the budget office - Maintain expense and reimbursement records - Perform other clerical duties: photocopy and fax materials, process forms, maintain office files and records, pick up/deliver mail and materials, etc.
Location
AE-Abu Dhabi,
Department
NYUAD Finance
School/Division
NYU Abu Dhabi (AD00001)
Category
Business/Professional Administrative
FT/PT
Full-Time
Posting Number 2022-9423
Date Posted 1 week ago(1/12/2022 11:14 AM)
UAE Nationals are encouraged to apply New York University Abu Dhabi (NYUAD) seeks to appoint a Specialist, Chemical Store reporting to the Senior Director, Laboratories.   The Specialist, Chemical Store is responsible for developing and assisting in managing the chemical storage management program for NYUAD’s research and teaching laboratories including Science, Engineering, Core Technology Platforms, Performing Arts and the Research Institute.   The Specialist, Chemical Store will manage and be responsible for the chemical store and for identifying chemicals and flammables used in research and teaching laboratories that must be maintained in stock in the chemical store inventory to ensure that work is not interrupted by the lack of required materials.   Responsible for ordering and stocking all chemicals, flammables of all classes, gases, liquefied gases, cryogenic liquids and gases used in research and teaching that are maintained as chemical store inventory.   Will serve as the NYUAD Chemist.   Responsible for the operation and management of the chemical storage and the chemical waste collection. Will work with faculty and researchers to ensure that on-site stock levels of flammables and other controlled / dangerous / hazardous materials are within legal limits.   Key Responsibilities: - Assists the Assistant Director of Materials Management to develop budget requirements to support the chemical storage and chemical store inventory requirements, assists with oversight and approval of expenditures and reviews of expenditures related to the chemical storage and waste handling programs - Works with EH&S to ensure that chemical handling safety procedures and SOPs comply with NYUAD policies and procedures - Keeps and maintains records of chemical inventories in off-site storage and monitors chemical inventories in on-site storge including storage cabinets assigned to research groups - Works with research groups to ensure that recorded on-site inventory levels in the research labs are correct and up to date - Works with research groups to ensure that on-site inventory levels of class-1 flammables does not exceed the legal limits as determined by lab type classifications in combination with local fire codes - Works with research groups to shift inventory between on-site storage and off-site storage to ensure compliance with local regulations and fire codes and to provide adequate on-site inventory to ensure work is not interrupted due to supply problems - Works with the research groups to acquire the required chemicals used in research efforts - Works with research groups to determine the types of chemicals kept in the chemical store inventory, the container sizes, the minimum stock levels, and will place orders as needed to maintain the required stock levels - Will work with researchers on a project-by-project basis to order chemicals required for a project that exceeds normal usage and/or stock levels or that are chemicals that are not normally kept in stock but require long lead times or special permitting - Reviews chemical orders placed through the chemical store and/or through the procurement department and fills the orders either from warehouse stocks or places orders with vendors for non-stock items. When orders are placed for non-stocked items, will follow-up with the procurement team to ensure the POs are generated in a timely manner and that orders are placed with the vendor in a timely manner - Will notify research logistics/logistics when an order has been placed, will work with research logistics/legal to obtain any required import and/or use permits, and will follow-up with procurement, the vendor, and logistics to ensure delivery in a timely manner - Will be responsible for identifying and resolving any snags that develop during the ordering and delivery process. Will keep the researchers informed of the status of their order - Works with Research logistics/logistics/legal to file for, obtain and maintain permits including usage permits and import/export permits - Responsible for safe delivery of chemicals to research group labs and when required, placement of chemicals in researchers’ cabinets - Will perform other duties as assigned by the LabOps management
Location
AE-Abu Dhabi,
Department
Labs
School/Division
NYU Abu Dhabi (AD00001)
Category
Finance/Real Estate/Procurement/Grant Management
FT/PT
Full-Time
Posting Number 2021-8426
Date Posted 1 month ago(12/19/2021 2:48 PM)
UAE Nationals are encouraged to apply   New York University Abu Dhabi (NYUAD) seeks to appoint a Human Resource Business Partner reporting to the Director, Human Resource Business Partner. Reporting to the Director, HR Business Partner, the HR Business Partner provides human resources consultation and support to designated business units. Uses knowledge of various human resources functions, including workforce planning, compensation, benefits, training and employee relations to provide tactical HR support to line managers. To be the front line interface between HR and the departments developing an aligned HR business partner that drives the delivery of business objectives across a division. Consults with departmental heads in the strategic planning process and development of human resources strategies that support the department’s business needs. Works closely with the HR Centers of Expertise and acts as a liaison for all HR matters. The HR Business Partner in conjunction with the Director, HR Business Partner assess and diagnoses root cause issues and develops relevant solutions to address identified issues, themes, and/or gaps and partner with key resources (internally and externally) to deliver highly effective solutions which directly support and drive necessary business outcomes. This position is accountable for developing the annual people plan for the assigned functions, that support the achievement of organizational objectives.  In consultation with Senior Leaders, the role will provide support on workforce issues that are essential to NYUAD.   Key Responsibilities - Responsible for developing and delivering the annual ‘People Plan’ for the designated departmental unit(s). To understand the priorities and needs of the department working with the department head, Director, HR Business Partner and Deputy CHRO, Employee Relations, Learning & Engagement to develop and implement innovative, people centric strategies and initiatives which help drive the needs of the university forward - To act as an internal consultant, facilitating, coaching and mentoring department heads and managers to deal with people issues and to build internal capability, leveraging on the knowledge and experience of the HR Centers of Expertise - Provide consistent, proactive, pragmatic and sound employee relations advice that are consistent with HR policies and applicable employment laws on day to day employee relations sensitive issues in an effort to reduce/eliminate workplace disruptions and problems. Counsel supervisors and employees on preventing and resolving routine to increasingly complex employee relations matters; mediate disputes, direct disciplinary matters in consultation with Employee Relations and refer employees for assistance, as appropriate - First point  of contact for organizational change initiatives, helping identify areas for continuous improvement and transformation opportunities supporting their effective delivery and reporting on the impact in conjunction with Director, HR Business Partners and Deputy CHRO, Employee Relations, Learning and Engagement - Advising department heads on the development and implementation of workforce planning that meets the goals of the university that delivers the service requirements of each initiative in a consistent manner, maximizes utilization and optimizes cost. Develop robust solutions which ensure continuous improvement.   Ensure that the performance management principles are endemic throughout the resource planning organization, thus maximizing performance - Provide expert input across a range of HR issues (generalist / specific expertise) to include Talent Acquisition, Learning & Organizational Development and Compensation & Benefits - Develop quarterly departmental workforce data and metrics identifying and highlighting trends and recommending business focused solutions and initiatives which support informed decision making and drive organizational performance and effectiveness - Lead and engage in HR working groups involved in the development of promotion of HR policy, procedures, operational efficiency, manpower cost utilization (projects/studies) and service improvements initiatives
Location
AE-Abu Dhabi,
Department
NYU Abu Dhabi
School/Division
NYU Abu Dhabi (AD00001)
Category
Human Resources
FT/PT
Full-Time
Posting Number 2021-9290
Date Posted 1 month ago(12/19/2021 2:11 AM)
UAE Nationals are encouraged to apply   New York University Abu Dhabi (NYUAD) seeks to appoint a Coordinator, Student Engagement and Residential Operations, reporting to Assistant Director, Student Engagement & Residential Operations.   This role has responsibilities that reach across all aspects of the Department of Student Life. The chosen candidate will be responsible for logistical support of the recruitment of 100+ student leaders working across multiple areas such as Resident Assistants, First Year Dialogue Facilitators, Marhaba Leaders, etc. In addition to providing administrative support to the operations team, the person in this position will track the operations budget as well as assist with Student Life's budget management. This position is also responsible for communications and reporting on behalf of the operations team, gathering data for reporting purposes, and preparing reports for both internal and external stakeholders, as well as supporting other divisional functional teams and contribute to divisional programming.    Key Responsibilities:   - Work with the Assistant Director to Develop a comprehensive year-long plan for recruitment and selection process of Student Life student leaders and staff - Facilitate the recruitment and hiring of 100+ student leaders working across multiple areas such as Resident Assistants, First Year Dialogue Facilitators, Marhaba Leaders, etc. - Conduct periodic reviews of the student staff job descriptions and contracts - Manage the online database to include all applicable student leader position applications, candidate profiles, evaluation forms, notifications, and contracts - Review and implement the curriculum for the interactive group interview process for prospective candidates - Cultivate partnerships and collaborate with various university offices such as Student Assistantship and Undergraduate Research Program, Finance, Global Education, to implement student leader recruitment timelines, application processes, stipends, flight arrivals, and departures, etc. - Effectively manage the allocated budget and maintain necessary records related to recruitment initiatives - Compile information for the annual and monthly report for Student Affairs and Tamkeen partners and contribute to divisional and institutional newsletters - Act as communications link and support as needed between the Student Life operations team and other administrators, staff, and external constituents - Serve as the point of contact for student portal content and ensure the information is updated as needed - Responsible for ordering all operations promotional materials, external and internal supplies - Organize arrangements, such as coordinating catering for departmental events - Otherwise manage administrative office functions for the operations team, exercising independence and discretion - Track and manage the operations team’s budget as well as assist the Assistant Director in managing resource allocation and budget for the department of Student Life - Reconciles departmental purchases and oversees the purchasing card reconciliations for the Assistant Director - Facilitates training sessions to ensure the team is informed about NYUAD financial processes (Finance, University Data Warehouse, and Procurement), chartfields, and fiscal expectations are followed - Responsible for management of the departmental petty cash funds and related invoices for the operations team utilizing e-pro and other university payment methods. - Collaborates with NYUAD offices and external vendors for the purpose of implementing and/or maintaining services and programs - Coordinate a system for efficient, timely, and collaborative responses to inquiries that come to various email aliases - Assist with administrative elements and support for housing application and room selection processes - Support the Residential College Operations manager in timely bursar billing and financial accounting - Support the administrative functions of the Student Conduct Process - Organizations, Committees, Special Initiatives, & Task Force Member - Serve on Student Affairs Committees or working groups - Attend all departmental and Campus Life training sessions, as required; this will include facilitating training or sharing best practices for members of the Residential Education team - Develop and maintain intentional opportunities for collaboration and integration with other Campus Life and university offices, who are essential partners for delivering content during annual and ongoing training experiences - Be present at various on-campus events for NYUAD Admissions during the year - Encouraged to maintain involvement at the regional, national, and international level within professional development organizations, to raise awareness of current student leader recruitment trends literature and trends - Serves on the emergency on-call rotation - Must reside close to NYUAD campus. On-campus housing options available (costs apply) - Perform other related duties as required and assigned for both the Student Life Department and/or the Division of Student Affairs
Location
AE-Abu Dhabi,
Department
Fitness Center Operations
School/Division
NYU Abu Dhabi (AD00001)
Category
Academic Program Support
FT/PT
Full-Time
Posting Number 2021-9291
Date Posted 1 month ago(12/14/2021 2:37 AM)
UAE Nationals are encouraged to apply   New York University Abu Dhabi (NYUAD) seeks to appoint a Residential Community Operations Manager, reporting to the Assistant Director, Student Engagement and Operations.   The Residential Operations Manager/Manager (ROM) is responsible for leading the undergraduate student housing operations and assignment processes for all four residential colleges. The ROM will supervise a professional staff of two Residential Operations Coordinators and will serve as the Assistant Director of Student Engagement and Operations designee whenever necessary and appropriate. As a senior member of the residential college leadership team, this live-in position’s responsibilities integrate operational logistics and opportunities for frequent and meaningful interactions with students in a variety of settings. This includes promoting accessibility by meeting with student groups to address inquiries related to housing assignments, billing concerns, facilities requests; providing oversight for Residential Education’s occupancy projections, room change processes, check-in/opening day for returning and visiting students, room key management, policies, and procedures; assessing student trends and housing needs in the residential colleges. The ROM is also engaged in community development and leadership initiatives with Resident Assistants, Interns, Cultural Advisors, the professional staff team, and Faculty Fellows in Residence. The ROM serves on a 12-month on-call duty rotation and has some evening and weekend responsibilities.   Key Responsibilities:   - Supervise the Residential Operations Coordinators, who develop, implement, and manage housing operations, including opening, closing, occupancy, billing, and room assignments during the academic year and summer - Conduct biweekly one-on-one supervision meetings, and weekly operations summits with the Residential Operations Coordinators to address the various student transitions (arrivals and departures), and align housing procedures, policies, communication, and marketing - Monitor and assess student trends in the residential colleges to develop proactive solutions, best practices in order to enhance student satisfaction - Review functional areas of oversight and assist the Assistant Director with the creation, implementation, and evaluation of the department's strategic plan, mission, and goals - In conjunction with the RCDs, communicate and explain community standards, university procedures, and regulations to residents - Plan and execute the residential college opening and closing procedures. Maintain accurate data for early arrival/late stay students, student staff housing, required room cleanings, etc. Maintain and distribute datasets and rosters to staff and offices as needed - Manage mass communications regarding information relevant to all residential students. Strategize and execute communication plans regarding processes including, but not limited to, housing application, check-in, check out, term transitions, and room selection - Oversee the facilitation and assignment process of storage units including contracts/agreements, communication with students, and collaborate with Facilities and SERCO in providing services rendered - Manage the maintenance of a storage unit database to facilitate renewals, track lockouts, and assess applicable fees - Work with the appropriate internal departments in order to find solutions to space issues and storage unit shortages in the future - Develop communication and marketing plans to educate students about housing operations processes, timelines, and expectations; this includes utilizing social media platforms - Assess and determine required occupancy needs in alignment with room inventory and enrollment reports from NYUAD university offices and government partners - Coordinate with facilities regarding room occupancy, maintenance checks, room inventory, upkeep, and inspection - Meet periodically with Facilities to ensure adequate communication about anticipated Planned Preventative Maintenance (PPM) procedures, and other ongoing projects - Respond to inquiries regarding housing assignment processes, room assignments, arrival/departure procedures, and special requests - Administer necessary room changes and coordinate the Bed4Bed Exchange program. Ensures requests for information are answered efficiently and accurately - Coordinate housing assignment needs for new students, continuing students, visiting students, and various other program groups in conjunction with Senior Leadership in Residential Education - Liaise with NYUAD Housing about staff and FFIR apartment transitions and inventory - Manage distribution and collection of apartment keys - Act as lead administer for the housing database and maintain accurate student records; provide assessment and reporting when necessary - Assess and review housing fines with regard to late application fines, cancellation fees, and other applicable fines or fees that are submitted through StarRez - Communicate and work with NYU Bursar and Student Finance to assess housing charges to student accounts through StarRez - Supervise the room assignment and selection processes including marketing campaigns, facilitating informational sessions, tabling, and accessibility for Google chats during the housing selection process - Complete day-to-day tasks associated with housing assignments and billing including data entry and processing for room changes, new assignments, cancellations/termination, and billing reconciliation - Work with various database systems such as StarRez & University Data Warehouse - Facilitate the room inventory and condition processes for the residential colleges ensuring staff and students understand their responsibility with regards to documentation and damages. Input and report room damages in StarRez - Work with the Office of Residential Life and Housing Services (New York Campus) to update and maintain various web applications such as the Room Inventory and Condition Reporting form - Work with Facilities to record and administer housing damage billing - Compile information, track completion, and initiate notifications to students related to damage billing processes following term or program closings. Enter billing charges as needed in StarRez - Communicate and answer questions related to damage billing and appeals - Develop informal mentoring and counseling relationships with students - Serve as a resource for students through the engagement of critical conversations when addressing student behavior and providing necessary referrals to assist students in making educated decisions. Specifically, respond to conduct violations in relation to housing operations administrative violations such as unauthorized room changes, damage to rooms/furniture, misuse of keys, etc. - Provide advice and support to students with personal or interpersonal problems and refer students, as necessary, to other offices and resources at NYUAD - Participate in the rotating 24/7 “on-call’ system, responding to student incidents, or crises such as medical, mental health, and facilities emergencies including on weekends, holidays, and after business hours in the residential college. This includes university closures and transition periods throughout the academic year - Provide appropriate post-crisis follow up necessary to re-normalize the student’s life through advice, information, referral, and support - Organizations, Committees, Special Initiatives, & Task Force Member - Attend all departmental and Student Affairs training sessions, as required. This may include facilitating training or sharing best practices with members of the Student Life team - Connect with other university offices such as Public Safety, the Health Center, and the Office of Student Success & Well-being on students of concern, and make referrals when deemed appropriate - Maintain partnerships with other university offices and departments to identify collaboration opportunities, inform students of relevant information, and offer/solicit support for community efforts - Perform other related duties as required and assigned
Location
AE-Abu Dhabi,
Department
Residential Education
School/Division
NYU Abu Dhabi (AD00001)
Category
Academic Program Support
FT/PT
Full-Time
Posting Number 2021-9276
Date Posted 1 month ago(12/13/2021 9:33 AM)
UAE Nationals are encouraged to apply New York University Abu Dhabi (NYUAD) seeks to appoint an Associate Director for Community Values and Conflict Transformation reporting to the Dean of Students.   The Associate Director will launch and develop the Office for Community Values and Conflict Transformation (CVCT), in close collaboration and under the shared supervision of the Dean of Students and the Assistant Dean for Spiritual Life, Intercultural Education and Conflict Transformation. The essential responsibilities of CVCT align in two broader areas – manage and strengthen the formal student conduct process at NYUAD and, importantly, to develop alternatives for addressing community harm and conflict between specific parties using restorative practices.   The Associate Director will manage communications, inquiries, administrative requests related to the student conduct and alternative dispute resolution processes and will adjudicate individual conduct cases utilizing a holistic and restorative lens. In addition, the Associate Director will supervise and lead the student conduct team, whose membership includes primarily colleagues from other areas of  the division of Student Affairs, who are trained and prepared by the Associate Director to participate in hearings of individual student conduct cases and, at times, leading the adjudication process for minor infractions and/or infractions related to student activities. Importantly, the Associate Director will position the student conduct process within a larger vision of shared community values, which are at the heart of all of our student conduct policies.   The Associate Director will work closely with the Assistant Dean for Spiritual Life, Intercultural Education and Conflict Transformation to develop an alternative dispute resolution program for managing harm and conflict. This will include developing and supervising a roster of inhouse conflict mediators and facilitators as well as providing training, coaching, & technical support to students in facilitation of restorative practices, including Restorative Conferences, Restorative Conversations, Community Building Circles, Peer Circles, Entry/Re-Entry Circles, and Peacemaking Circle.  The Associate Director will work with Student Affairs leadership, leaders from the student body, and other colleagues to set the larger vision for the office and help to mold NYUAD’s culture around difference, disagreement and conflict.    In addition to strengthening and developing new platforms for responding to conflict, the Associate Director will proactively and collaboratively imbed conflict competence throughout the landscape of student leadership training such as for Student Interest Groups (SIGs), Student Government, Residential Advisors, etc. The Associate Director will also  foster opportunities to strengthen the conflict competence of staff within the Student Affairs division.  The Associate Director will serve as a member of the divisional Title IX/Sexual Misconduct Resources team and will collaborate with the Health Promotions and liaise with NYU’s Global Title IX Office in New York to provide support and resources to students around Title IX regulations and NYU policies related to sexual misconduct. The Associate Director will also support other divisional functional areas within the division of Student Affairs as appropriate, including admissions events, new student orientation, student leadership trainings, athletic programs, and more. This role may require regular evening and/or weekend activities throughout the academic year.   Student Affairs Leader Profile  We look for inclusive leaders that nurture collaboration and pursue diversity in people, thought and perspective. They model candor, transparency, vulnerability, and good judgement. They are willing to receive feedback, accept ambiguity, take risks, acknowledge mistakes, and engage in conflict constructively. We want culture setters and strategic thinkers, who actively seek to align processes and programs with our values and institutional context. We seek those who are able to empower, inspire and motivate others to do and to be their best. Cultural humility undergirds our work, so our leaders need to be able to engage in the process of self-reflection and self-critique to both learn about others and to examine their own beliefs and cultural identities.    About NYUAD & Student Affairs New York University Abu Dhabi (NYUAD) is a central part of NYU's global network, marked by a uniquely international student population (100+ nationalities); a rigorous, liberal arts and science academic program; and a location at the crossroads of the Arab world. We are a highly diverse community that shapes and examines issues of common humanity through multicultural perspectives; recognizes that the breadth of an education here extends far beyond the classroom and the campus; sees students themselves as educators; and recognizes that true engagement with the breadth of our diversity requires curiosity, humility, and engagement with contrasting views and values.   NYUAD's Division of Student Affairs focuses on the out-of-classroom student experience, cultivating belonging, catalyzing development, and fostering engagement for a campus community of 1800+ students. The division brings together multiple functional areas – including cultural engagement, spiritual life, student engagement, community outreach, career development, athletics, residential education, health, wellness and more – to provide students with the structure, resources, and support to maximize their educational experience and reach their full potential.    Key Responsibilities: - Oversee the launch of the Office for Community Values and Conflict Transformation. Develop a vision and strategy in collaboration with key colleagues and establish a timeline for growth of the office. Build relevant new resources and strengthen existing ones - Strengthen and manage the formal student conduct process at NYUAD, including building new conduct procedures for student organizations. The Associate Director will manage communications, inquiries and administrative requests related to the student conduct and alternative processes. Process and adjudicate individual conduct cases. The Associate Director will supervise and lead the student conduct committee, whose membership includes primarily colleagues from other areas of  the division of Student Affairs, who are trained and prepared to participate in hearings of individual student conduct cases and, at times, leading the adjudication process for minor infractions - Develop a platform of alternatives for managing community harm and conflict between specific parties using restorative practices. The Associate Director will work closely with the Assistant Dean for Spiritual Life, Intercultural Education and Conflict Transformation to develop, supervise and lead a group of student affairs colleagues and student leaders trained to facilitate conflict between individual students. The Associate Director will work with Student Affairs leadership, leaders from the student body, and other colleagues to help set the larger vision for the office and help to mold NYUAD’s culture around difference and conflict - The Associate Director will liaise with NYU’s Title IX Office to provide support to students with questions about Title IX regulations and NYU policies related to sexual misconduct. The Associate Director will also serve as an active contributor to University and Student Affairs Division-wide programs, including admissions events, new student orientation, student leadership trainings, athletic programs, and more. This role may require regular evening and/or weekend activities throughout the academic year - The Associate Director will also serve as an active contributor to University and Student Affairs Division-wide programs, including admissions events, new student orientation, student leadership trainings, athletic programs, and more. This role may require regular evening and/or weekend activities throughout the academic year
Location
AE-Abu Dhabi,
Department
Campus Life
School/Division
NYU Abu Dhabi (AD00001)
Category
Student Services/Athletics
FT/PT
Full-Time
Posting Number 2021-9202
Date Posted 2 months ago(12/2/2021 8:15 AM)
UAE Nationals are encouraged to apply New York University Abu Dhabi (NYUAD) seeks to appoint a Business Support Manager reporting to the Associate Director, startAD.   The Business Support Manager will oversee startADs operations to help keep the department running smoothly. Duties will include analyzing business performance, managing budgets, and ensuring that staff performance aligns with startADs goals and NYUADs Policies. The Business Support Manager will assist in implementation of policies and support the Associate Director with the production of documents, reports and presentations. They will lead and assist with booking of events, travel and where appropriate record minutes and capture key actions for the team. Duties will be wide ranging and therefore will need a highly organized individual to support the team.   Key Responsibilities:   Finance & Business - To ensure that startAD makes best use of their financial resources by developing, reviewing and implementing financial policies and practices, including all aspects of financial planning and management, income generation, audit and control - Operate, maintain and develop the financial procedures and systems of startAD - In partnership with the Assistant and Associate Director, manage startADs budget and ensure it is balanced, realistic, and represents an effective use of funds - Plan, monitor and reconcile budgets to ensure achievement of best value - Identify and inform the Associate and Managing Director of the causes of significant variance and take prompt corrective action - Propose revisions to the budget if necessary, in response to significant or unforeseen developments - Forecast and plan future years’ budgets, based on the departments estimated funding and trends in expenditure, to enable the Associate and Managing Director to make strategic, long-term decisions - To ensure that department accounts are accurately kept and prepare monthly reports - Monitor the effectiveness and implementation of agreements with providers   Staffing & Human Resource Management - Advise on HR matters including, training, appraisal and conditions of service, to ensure that staff are dealt with consistently and fairly, in line with NYUADs policy - Manage recruitment process for all staff and maintain confidential and up to date staff records - Management of team vacation requests, reviewing requests as per business needs. - Ensure efficient operation of all HR procedures relating to staff - In partnership with the Associate Director, ensure that recruitment, appraisal, disciplinary and grievance policies are compliant, seeking advice from the external HR provider - Participate in training and other learning activities and performance development as required - Recognize own strengths and areas of expertise and use these to advise and support others   Administration Management - Manage the whole department administrative function and lead all staff to achieve optimum efficiency - Establish and use effective methods to review and improve operation systems - Design, manage and maintain administrative systems that deliver outcomes based on the department's aims and goals and link processes that interact across the department to form complete systems. Act a source of expertise and support to all staff on issues of systems development - Direct administrative staff to ensure efficient and effective running of the general office - Attend senior leadership meetings to present when required - Oversee and support the Administration Assistant in booking travel for startAD team members through delegation on Concur travel booking system Manage and organize travel for guest speakers from outside of NYUAD who are attending events as guest speakers organized by startAD - Work closely with and coordinate with other departments on campus to spread awareness of startAD offerings and programs - Attend events when appropriate and assigned
Location
AE-Abu Dhabi,
Department
StartAD
School/Division
NYU Abu Dhabi (AD00001)
Category
General Office Administration
FT/PT
Full-Time
Posting Number 2021-9190
Date Posted 2 months ago(11/30/2021 2:58 AM)
UAE Nationals are encouraged to apply New York University Abu Dhabi (NYUAD) seeks to appoint an Administration Assistant reporting to the Associate Director, startAD.   The Administration Assistant will work directly with the Associate Director supporting the administrative functions across startAD. They will be responsible for operational and administrative activities to include implementing and managing day-to-day procedures; and assistance with budget management. Independently research topics, coordinate and compose background information for various activities and projects. Development of graphs, tables and other data for documents and presentations. Independently composes correspondence and Respond to inquiries displaying a comprehensive knowledge of the department’s activities, policies and programs. This role may require providing support to educational programs offered in the evenings and weekends.   Key Responsibilities: - Provide high-level secretarial and administrative support to the Associate Director, including preparation of correspondence, records and other clerical documentation on a daily basis - Manage the diary and work schedule of the Associate Director to ensure effective time management is maintained with availability for daily meeting requirements and schedules - Manage and organize travel for startAD team and guest speakers - Provide Administrative support to the startAD team members including managing general startAD calendars and taking meeting minutes when needed - Assist in organizing events and workshops held at NYUAD campus including facilities, A/V and catering requests - Responsible for managing financial tasks including raising requisitions in e-Pro, processing invoices and reimbursements, reviewing expenses and invoices for accuracy and investigating discrepancies, and processing journal amendments - Respond and route to general enquiries from colleagues, students and the general public - Compose correspondence and letters - Proofread documents for accuracy and completeness - Perform other general word processing and data entry duties - Work closely with and coordinate with other departments on campus to spread awareness of startAD offerings and programs - Maintain startAD’s CRM system regularly
Location
AE-Abu Dhabi,
Department
StartAD
School/Division
NYU Abu Dhabi (AD00001)
Category
General Office Administration
FT/PT
Full-Time

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